Wedding Policies

Madden’s offers a 10-room rolling block of guest rooms for your wedding at the point of contract. We will replenish the block as guests secure their rooms based on availability. Room blocks will not be made available until 11 months in advance of your wedding date. Madden’s requires a two-night minimum stay on weekends (three night minimum required on holiday weekends and the 3rd weekend in June to Labor Day weekend). It is your responsibility to communicate the rates and minimum stay to your guests. Rates vary based on the time of year and Madden’s does not offer a discounted wedding rate. Should more than 10 rooms be required, you may reserve additional rooms with the first night stay per room deposit. Exact room locations are not guaranteed until 11 months prior to event.

Here is what you can expect from your Madden’s Wedding Coordinator: • Answer questions and provide suggestions pertaining to any onsite events and act as your primary contact throughout the planning process. • Menu consultation for all food and beverage selections. • Assist in the coordination of guest rooms and reservations. A guest reservation list will be provided upon request. • Recommend preferred vendors. • Create a cost estimate of charges once menu selections have been made. • Detail your Banquet Event Orders and Event Schedule outlining event specifications. • Oversee the set-up of the contracted banquet space for the rehearsal, ceremony, reception and any other events held at Madden’s. Installation and removal of decorations are the responsibility of the wedding party. • Onsite the day of your wedding to ensure a seamless & smooth event.

Your wedding coordinator will be your main contact for all details. Should another department be required to assist, we will introduce you to the appropriate contact. Consider scheduling any on-site activities as soon as possible, including golf tee times, spa services, golf cart rentals, pontoon rentals, trapshooting, and any other recreation activities Madden’s offers. All activities are based on availability. Interested in pricing? Please visit our website for a quick reference. https://www.maddens.com/

Requests for site tours and event planning appointments must be scheduled in advance through your wedding coordinator. There will be designated dates scheduled for group tastings. Included in your tasting: two salads, two proteins, two starches, two vegetables, and two desserts. If you are unable to attend the scheduled group tastings, a fee of $240 per couple will be incurred for a private tasting. Additional guests are welcome to attend tastings at a fee of $50 per person. The exact date will be determined approximately 4 months in advance. You will be notified once the dates become available.

A Master Account is a primary account established for a group, company, or event to centrally manage reservations, charges, and billing related to multiple guest rooms or services. The Master Account may be used to: • Consolidate room charges, taxes, and approved incidentals for a group or event • Link multiple individual guest reservations to a single billing account • Provide centralized invoicing and payment for authorized charges Enable reporting and reconciliation of group-related expenses Individual guest accounts may still be maintained for personal charges not designated to the Master Account. Only charges specifically authorized by the Master Account Holder (Contract Signer) will be applied to the Master Account. The Master Account Holder is responsible for payment of all charges posted to the Master

Guest rooms are guaranteed for check-in at 4:30pm, however, guests may register early to use resort amenities. Check-out time is 11am. Check-outs after 11am are subject to a one-time late checkout fee of $75. Requests for early check in and/or late check out cannot be guaranteed and fees may apply. Please consider guaranteed checkin time when scheduling your rehearsal.

Available on a first-come-first-served basis in accordance with your group guarantees, Madden’s reserves the right to change function rooms with advance notice. You will be notified of the change. Please note that public spaces i.e., pool decks, lobbies, Tennis & Croquet Club, and golf courses are available to all Madden’s guests and will not be closed for private functions. Private dining will be assessed a setup fee of $420-$1800 depending on the meal, location and number of guests. Private dining is based on availability. An indoor space will be reserved as a weather backup for all outdoor beach events. Rain calls will be made at least four hours prior to the event. Madden’s reserves the right to make the final weather call. Pavilion events do not have a back up location reserved.

Minnesota State Law prohibits anyone under the age of 21 to consume alcoholic beverages. All guests that appear under the age of 30 will be carded and a valid ID is required for service. Madden’s policy is one drink per ID. Should the bar need to move locations or the bar options change, the bar will temporarily close until the transition has been made. One bartender per 100 people will be included. (e.g. 110 guests = 2 bartenders) Bar service must end by midnight. Shots are not permitted at private bars. All liquor served at the venue must be purchased from Madden’s. The sale and service of all alcoholic beverages is regulated by the Minnesota State Liquor Commission. Madden’s is responsible for the administration of those regulations. It is policy therefore that no alcohol may be brought into the resort and served in public areas for the purpose of hospitality entertainment. Last call for all private bar set ups is 11:45pm. There are no exceptions. Guests are welcome to consume their own alcoholic beverage items in their guest room. They are not permitted to bring such items into any of Madden’s public space including but not limited to bars, restaurants, lobbies, outdoor seating areas, or events. It is the group planner’s responsibility to relay this to their guests. If a situation arises, the guest will 1st be asked to dispose of the beverage if the occurrence continues the guest will be removed from the venue.

We require that all food and beverages be purchased through Madden’s. To ensure every detail is handled in a professional manner, menu selection and special requests are to be submitted 30 days prior to your wedding date. Guaranteed guest counts are due 20 days prior to your wedding date. The guaranteed count must include children, allergies, and other dietary needs and will not be subject to reduction. i.e. last minute guest cancelations.

You may select from the options provided in this guide. Once guarantees are submitted, you will receive your Banquet Event Orders outlining guest counts, menu selections, bar services, rental fees, and other pertinent information. Any deviation of the menus or guest count after this point may incur a charge and must be approved by Madden’s. If guarantees are not provided 20 days before the event date, the contracted guest count will be considered your guarantee and is not subject to reduction.

In compliance with Minnesota Health Department regulations and Madden’s company policy, it is required that all food and beverages consumed on the property be prepared and provided by Madden’s. No food or beverage of any kind is permitted to be brought into any contracted event space by guests (with the exception of desserts from a licensed Minnesota vendor in which a $360 table fee will be assessed). Minnesota Health Department regulations prohibit guests from removing any remaining food from an event, including “to-go” boxes. Food cannot be displayed more than 2 hours.

Required ten business days prior to arrival: Final details of events including food & beverage selections, number of guests, meeting room set ups and audio visual requirements. Additional fees will be assessed if information is not received or changes are made after the ten day deadline. Please note that Madden’s reserves the right to select a menu for your group should your selections not be made by the deadline for meals requiring private dining. Once final details have been submitted to your Event Manager, you will receive Banquet Event Orders (BEO’s) for each event. A signed BEO for each event is required. Events will not move forward without a signed Banquet Event Order and must be received prior to arrival. (Activities such as teambuilding events, golf, spa, and marina rentals will be posted directly to your account and will not appear on a BEO unless catering is ordered.)

Changes received post deadline are subject to a $100 for the reprocessing of the BEO. Final billing will be based on the guarantee or the actual number of guests served, whichever is greater. The chef reserves the right to make substitutions to items changed after the deadline.

You may access the venue no sooner than 8am for Wilson bay and 10am at the Pavilion on the day of the wedding to begin set up. All items brought in for the event must be removed from the venue by 1am the night of the event (storage room available until 10am the day following). Madden’s is not responsible for any items left overnight or any items that are lost or stolen. All decorations are the responsibility of the wedding party. All décor must be preapproved by your wedding planner prior to set up. No materials may be taped, nailed or affixed to walls, furniture, or fixtures of the resort. Group acknowledges responsibility to repair any damages caused by failure to comply. Madden’s CANNOT provide a ladder, during set up or tear down. If a ladder is required, you or your vendor must provide the ladder. Madden’s has the right to remove anything deemed unsafe at any point during the wedding. Candles must be enclosed (electric candles are highly recommended for Pavilion weddings). Confetti, rice and glitter are prohibited. Décor that is prohibited or not removed may be subject to a $360 fee.

All vendors are required to contact your wedding planner with the details of their arrival time, contact number and any additional set up questions or requirements. This is the responsibility of the vendor at least one week prior to the event date. A certificate of insurance will be requested. Madden’s reserves the right to adjust volumes during the course of the event. It is your responsibility to communicate this deadline to all vendors. The couple is financially responsible for any damages to Madden’s property caused by outside vendors.

The dance and bar must both end by midnight if located indoors. City ordinances dictate all outdoor Pavilion live music and DJ functions must conclude at 10pm. Only low level background music through in-house systems may be played after 10pm with volume controlled by Madden’s staff. Outdoor functions (after 10pm) that result in guests complaints will be shut down.

Complimentary shuttle service available on-property. Fees may be assessed based on the length of time needed, e.g. times exceeding 30 minutes. Other than airport shuttles, offsite transportation is not available by Madden’s. We are happy to provide contact information for local transportation services.

Parking is complimentary throughout the resort. Directional signage will be provided and set out on the day of your wedding.

Madden’s shall not assume responsibility for damage to or loss of personal belongings. Groups assume full responsibility for the conduct of their attendees and for any damage done to persons or property.

All catering and Banquet Event Orders are subject to Minnesota State Sales Tax (7.375%) will be added to all items related to catering that are posted to your master account. Sales tax on alcoholic beverages is 9.875%. Review all charges 10 days prior to arrival with your Billing Coordinator/Event Manager. Upon the group’s departure your charges will be reviewed and sent to you once approved by Madden’s Accounting Department (approximately 14 days). Final payment will be due within 30 days of receipt of final statement. Finance charges will apply per contract.

Gratuity is not included in banquet pricing. Gratuity for all services is at your discretion. There is NOT an auto gratuity added to catering guaranteed on BEO’s.